Administrator roles and permissions

InvitePeople support multiple levels of administrator roles and permissions. It is important that every user has access to the correct content, for both security and usability reasons.

Organizations, departments and events

An organization in InvitePeople has a number of events. The events can be sorted under a department within the organization or directly under the organization. Every organization has users with with different administrator roles and permissions. Also users can be sorted under a department or directly under the organization.

Supervisor Administrator

The supervisor administrator is the highest level user in an organization. A supervisor administrator has permission to handle all events and administrators, templates for event creation, API credentials and statistics for the whole organization.

Supervisor Event Administrator

The supervisor event administrator have read and write access to events and participants in the organization or in a specific department. An event administrator gets a good overview of what is happening in the organization or department, and can administer any individual event in it.

Supervisor

The supervisor have read only access to events and participants in the organization or in a specific department. A supervisor get a good overview of what is happening in the organization or department. The supervisor role can be combined with event specific administrator roles.

Event creator

The event creator can create new events within an organization or a department, using all or a subset of templates. The event creator automatically retrieves the highest event specific administrator role for events created by the user. The event creator role can be combined with supervisor, supervisor administrator and event specific administrator roles.

Event specific administrator roles

There are multiple levels of event specific administrator roles. The event’s administrators can be users inside or outside the organization or department, thus only getting access to the specific event. The highest level event specific administrator with full rights has access to all settings and data of the event.

For fine grained access control, the following event specific administrator roles with partial rights exists.

• Event Administrator
  Access to all settings and data, but cannot remove the event.
• Online Administrator
  Access to online venue related settings. Can manage participants, sessions, companies, meetings and chats.
• Orders Administrator
  Can manage participants, orders and tickets. Has read only access to sessions and companies.
• Economy Administrator
  Can manage orders and tickets. Has read only access to participants and companies.
• Accounting Administrator
  Has read only access to participants, orders and tickets.
• Moderator
  Can moderate chats and video meetings. Has read only access to participants, sessions, companies and meetings.
• Meeting Moderator
  Can moderate chats and video meetings. Can send email and notification batches. Has read only access to participants, sessions, companies and meetings.
• Video Technician
  Can manage videos and live stream. Has read only access to sessions.
• Partner Booker
  Can manage participants, meetings and chats.
• Session Administrator 
  Can manage sessions. Has read only access to participants and companies.
• Exhibitor Administrator
  Can manage companies and promo codes. Will receive notifications for new internal files and messages shared with company administrators.
• Entrance Administrator
  Can check in participants with a scanner or using the online kiosk. Has read only access to participants.
• Invitation Administrator
  Can manage participants.
• Data Administrator
  Has read only access to all data.
• Statistics Administrator
  Has basic access to participant data and aggregated statistics.,
• Sales Administrator
  Has basic access to participant data.

Company administrator

The company administrator can manage a specific company inside a specific event. The company administrator can invite and manage representatives, edit the company contact information and profile, upload a logotype, edit the company’s product pages, follow the company’s promo code registrations and manage the company’s leads.

A company can have multiple administrators. A user can only administer one company per event.

Content manager

The content manager can manage one or more sessions of an event. A content manager may also have permission to propose new sessions for an event. The content manager can edit a session’s title, description, profile and lecturers, upload videos and moderate the session chat.

Access control can be obtained using the sesion status. Sessions with status Proposal, New, Updated and Published – Adjusting are editable by content managers. Sessions with status Reviewing, Approved, Published and Published – Hide in schedule are read only by content managers.